Buckley Country Day School

Employment at Buckley

CURRENT OPENINGS as of 7/26/2023

Development Assistant

Buckley Country Day School seeks an administrative assistant for the Development Office. Duties include:

Database and Mailings

Maintain donor database of present families, alumni/ae, past parents, present and past grandparents, friends, foundations, organizations, and businesses. Keep address and constituent information accurate.
Enter and track all fundraising gifts including gifts in kind and accounts receivable
Reconcile with Business Office to ensure accurate reporting
Assist in the execution of weekly and monthly fundraising reports
Coordinate mailings to include:
Donor acknowledgement letters for all gifts
Invitations for school and Parents’ Association Events, maintain RSVP lists
All mailing lists for various constituent groups, appeals, and invitations as necessary

Events

Assist with the preparation for and execution of events, including:
- Parents’ Association meetings– printing agendas, overseeing room set up/prep and IT needs, taking and maintaining meeting minutes.
- Fall Fair – assist with preparation during regular work hours and throughout the event weekend (Friday, October 20 – Sunday, October 22)
- Family Fun Night and March Madness
- Golf Outing – assist with preparation, logistics and execution of event (5/16)
- Other school events and assemblies as needed
- Coordinate some event logistics and set up with Maintenance Team and Chef

Misc./Office Duties

Submit purchase orders and check requests, and track department expenses with Business Office and on an Excel spreadsheet
Update and reconcile bulk mail account with Roslyn Post Office.
Filing of all acknowledgement letters and back-up paperwork
Compile all necessary paperwork and back-up for audit testing annually
Assign tasks to office volunteers
Order office supplies as needed

Qualifications & Key Skills

Proficiency with MS Word and Excel, Google Drive, and aptitude for learning new software and systems
Experience with database and data entry best practices (Raiser’s Edge or other fundraising software preferred)
Excellent written and verbal communication skills
Strong time-management and multitasking abilities
Experience in customer service or similar setting
Ability to maintain confidentiality of the organization
Bachelor’s degree preferred, but not required

Full-time, hourly (eligible for overtime) Monday–Friday, 8am–4pm

Some evenings and weekends required for event staffing and preparation

Benefits include: health, vision, dental, 503b plan, paid vacation, personal and sick days; National holidays and some school breaks.

To apply, please submit a cover letter and résumé in PDF format to Stephanie Long, Director of Communications and Development Operations, at slong@buckleycountryday.com.

Substitute Teachers

Buckley Country Day School is always seeking qualified candidates for the position of substitute teacher. Please send a cover letter and resume if you are interested.

Please send a cover letter and resume to Elizabeth Lyons and Jennifer Chillianis at:
elyons@buckleycountryday.com and jchillianis@buckleycountryday.com

Buckley Country Day School admits students of any race, color, ethnicity, national origin, ancestry, religion, sex, gender identity, gender expression, or sexual orientation to all the rights, privileges, programs, and activities generally available to students at the School. Buckley Country Day School does not discriminate on the basis of race, color, ethnicity, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, age, disability, veteran status, marital status, or any other characteristic protected by law in respect of, without limitation, its educational policies, admission, financial aid, hiring and employment practices, use of school facilities, athletics programs, and other school-administered programs. This policy governs the conduct of all Buckley Country Day School employees including faculty, staff, and summer programs employees.